Email is by far one of the most popular tools for work in 2021, with over 4 billion email users around the world. Those users are sending around 3 million emails per second, and sometimes, it feels like all of those emails are arriving in your inbox.
Even with a group email, which is supposed to keep things organized, it can still feel difficult to manage your inbox. Today, we’re going to be talking about how to change that.
In this article, we’re going to cover the basics of group email discussions, who can benefit from them, and how you can ensure that you’re actually seeing those benefits.
Let’s get started!
What is an email group discussion?
A group email discussion is a way to send and receive emails through a group of people, generally 20+. You can, technically, send group emails by just adding a bunch of emails to your To: field. But this is inefficient, cluttered, and error-prone.
Group emails make this mess simple! They bring modern group messaging features (like the ones you’ll find on instant messaging apps such as Slack) to your email inbox. You can create email lists so that you don’t need to type out each person’s email. And you can choose how emails are read and responded to with a new level of depth.
Who can use group email discussions?
Of course, anyone can use group email discussions! Lots of group email platforms have free options, like Gaggle, which offers free group email for groups of less than twenty members.
More often, though, we’ve found that these groups get the most out of group email:
- Sports Clubs
- Residents Associations
- Little League Teams
- Legal Associations
- Cooking Classes
- Boards of Directors
- Political Interest Groups
- Book Clubs
- Student Councils
- Prayer Groups
- Project Managers
- Bar Associations
In reality, any group that wants to keep in touch with an easy, ubiquitous, and affordable solution can use a group email platform. Look into it and see if it’s right for your group!
4 ways to manage a group email list
Now that we’ve covered a bit on why group emails are so beneficial and who can benefit from them, let’s talk about seeing those benefits. Like any other office tool, group email can become untidy if you don’t know how to manage it properly.
Below are key ways that you can be more effective and organized while using group email.
1. Use a group email platform like Gaggle to keep things simple
First and foremost, a group email service should be keeping things simple. If it isn’t, then you might need to switch to a more sophisticated solution.
Gaggle Mail is a feature-packed group email client that makes it easy to manage your group emails. It has all of the tools you need, like assigning emails to group members and daily digest, to keep things easy.
Barebones group mail platforms (or worse, just adding a bunch of email addresses to the To: field) might technically do what you need them to do. But if they aren’t doing it well, then they’re not helping you.
So first, start things off right with a group email platform you can rely on.
2. Maintain a clutter-free inbox by unifying your group discussions
In standard group email solutions, like Google Groups, sending emails to a group of people can lead to a lot of clutter in a short amount of time. Each email that is sent is copied to everyone’s inbox, and if anyone responds, forwards, or CC’s an email, it is multiplied even further. In a matter of days, your inbox can get completely out of control.
Advanced group email solutions like Gaggle allow you to create shared inboxes. This way, emails can be received, managed, and addressed in one inbox that everyone has access to. This cuts down on the number of times an email is duplicated and shared, keeping things efficient and clean.
3. Make sure that no email goes unread
One of the challenges that new group email users can run into is missing emails. Even with a unified inbox, sharing an inbox with others and sending emails between large groups of people is bound to leave some messages falling by the wayside… right?
Not necessarily! Gaggle Mail has a built-in feature called Daily Digest. This allows you and everyone in your group to receive a personalized report of all of the emails and activities that occurred in your inbox over the last day. This way, you’ll still see messages and activity even if they’ve been cleared before you had a chance to check them.
4. Monitor everything that happens in your group discussion for auditing
Gaggle Mail offers inbox tracking as well. This feature keeps track of every email, action, and reply that goes through your group’s inbox.
For managers, this is invaluable. It gives you clear and accurate oversight of your team. And when it’s time to do an audit, you can quickly and easily generate a report through this feature. Once again, managing a group email doesn’t have to be a challenge.
Use Gaggle Mail to make managing your group email discussions a breeze
And that’s it! Those are our tips for managing your group email conversations with ease. By making the most of these features, you can ensure that your group email platform is providing you with the simplicity it promised.
For those that don’t have a group email platform, check out Gaggle Mail! It comes with all of the features listed above and more to make you more productive and less stressed. It’s free for groups smaller than twenty members and just a few cents per member for larger groups.